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Documentation Index

Fetch the complete documentation index at: https://help.trytuuli.com/llms.txt

Use this file to discover all available pages before exploring further.

The RFI module is the central place to track every Request for Information on your project. You can create RFIs manually, pull them in automatically from Gmail threads, and use the AI assistant to draft and refine responses — all scoped to the project you have selected in the sidebar.

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RFI statuses

Every RFI carries one of four statuses that reflect where it is in the review cycle:
StatusMeaning
OpenSubmitted and awaiting a response
ClosedResolved and no further action needed
OverdueOpen past its due date
DraftCreated but not yet submitted

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Creating an RFI manually

1

Select a project

Choose a project from the sidebar. The New RFI button only appears when a project is active — you cannot create RFIs from the Workspace Hub view.
2

Open the New RFI dialog

Click New RFI in the top-right corner of the RFIs page.
3

Fill in the fields

Enter a Subject and the full Question text. Both fields are required before you can save. Optionally, type a name or email in Assigned To to route the RFI to a specific team member.
4

Create the RFI

Click Create. The new RFI appears at the top of the list, sorted newest-first.
Use clear, specific subjects — for example, “Structural beam specification at grid B-4” — so recipients understand the scope before opening the record.

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Searching and filtering RFIs

Use the Search RFIs bar at the top of the list to filter by subject, question content, or any text field in real time. The search is live — results update as you type. When a project is active in the sidebar, only that project’s RFIs are shown. Switching to the Workspace Hub view displays every RFI across all projects and adds a Project column to the table.

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Viewing RFI detail

Click any row in the table to open the RFI detail view. From there you can read the full question, see the assigned party, review response history, and update the status.

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Bulk deleting RFIs

1

Select RFIs

Check the checkbox next to each RFI you want to remove. You can select as many rows as you need.
2

Delete the selection

A Delete (n) button appears in the toolbar once at least one RFI is selected. Click it to permanently remove the selected records.
Bulk deletion is permanent. There is no undo, so confirm your selection before clicking Delete.

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Syncing RFIs from Gmail

RFI Manager can search your connected Gmail inbox and automatically create RFI records from matching email threads. This is useful when your team already manages RFIs by email and you want to bring that history into the platform.
Gmail sync requires a project to be selected. You cannot sync emails from the Workspace Hub view. Connect your Google account under Settings → Integrations before using this feature.
1

Open the sync dialog

With a project selected, click Sync Gmail in the top-right corner.
2

Set a subject filter

Enter the text that appears in the subject line of your RFI emails — for example, TUULI RFI or Project 42 RFI. RFI Manager searches Gmail for messages whose subject contains this string.
3

Optionally set a start date

Leave Start Date blank to pick up from where the last sync left off. Set a specific date to import only emails received on or after that date.
4

Run the sync

Click Sync Emails. A banner appears while RFI Manager searches Gmail. When the sync completes, a toast notification reports how many emails were found and how many new RFIs were created. Emails that already have a matching RFI record are skipped automatically.
Use a project-specific prefix in your RFI subject lines (for example, “NORTH-TOWER RFI”) to make subject filtering precise and avoid importing unrelated threads.

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Using the AI assistant for RFI responses

The AI assistant can help you draft, refine, and review responses for any RFI. Open the assistant from the main navigation and reference any open RFI by pasting its content into the chat, or use the in-line assistant button available on the RFI detail view. The assistant is aware of documents you have uploaded to the Knowledge Vault, so it can pull in relevant specifications, submittals, or drawings when composing a response. The AI assistant maintains a conversation history organized into sessions, so you can return to any previous RFI discussion without losing context.